We've compiled an informational guide to answer any questions you have about daily huddle meetings and how you can run them effectively with your team.
What is a daily huddle?
A daily huddle is another name for a daily standup, a popular routine in agile teams. In highly collaborative environments, a daily huddle can serve as a helpful way to share information, keep people accountable, and proactively identify potential roadblocks that impede progress.
A daily huddle should be less than fifteen minutes. People should come prepared to a daily huddle ready to share what they are working on.
Should this happen every day?
The daily huddle should happen every day because it speeds up the flow of information. If a team is all working on the same project, it's critical that each person have ambient awareness of what others are working on.
Should they be asynchronous?
We strongly recommend that the daily huddle should be asynchronous. At Friday, we think meetings are best for collaboration, not general information sharing. It can be incredibly difficult to coordinate schedules for a group (especially distributed teams).
A fifteen minute meeting every day costs thousands of dollars per month, even for a small team!
What daily huddle pitfalls should be avoided at all costs?
Daily huddles are effective work habits, but there are pitfalls you should avoid as well.
Limit the meeting to 15 minutes max
Come to the meeting prepared
Avoid 1-1 conversation until after the huddle is over
Don't share a list of activities. Share work that is relevant to the rest of the group.
Hold a huddle at the same time. Create consistency
What questions should I ask?
We recommend the following questions in your daily huddles:
What did you accomplish yesterday? (open-ended)
What do you aim to accomplish today? (open-ended)
Any roadblocks? (open-ended)
As you roll out this communication process, you can add and remove questions based on feedback from the team. If you use the Friday template, you can customize the questions (emojis, open-ended responses, true/false, and more).
Here's an example screenshot of our question builder:
Can I customize my daily huddle in Friday?
Friday workflows are completely customizable. For example, you can change the following options:
Who should fill it out - choose people who need to give an update
Questions - pick from a variety of question types like sentiment, emojis, yes/no, open-ended, and more
Timing - day of week, time of day, etc
Notifications - where should the status update responses be sent?
We are confident that Friday can save you hours every week and help you understand what's going on at work.
What are best practices when running a daily huddle?
There are a few best practices to make the most of this information sharing event at work. We've shared our top tips below:
1.) Use these reports to eliminate information sharing meetings - meetings are great for collaboration, not basic information sharing. If you use the Friday huddle template, you won't need to have a huddle in real-time which can save you thousands of dollars every month.
2.) Roll up responses at employee level - after a few weeks of updates, rollup the responses per employee and see exactly what someone's contributions were over the past few weeks.
3.) Document output, not the inputs - encourage the team to document output vs. activity in these updates. This is a major lesson we learned from the book, High Output Management.
4.) Keep it simple - Don't reinvent the wheel. The more questions you ask, the more likely someone is to not complete the update. Limit the huddle to three questions (max)
5.) Map work to a higher-level goal - how did the day-to-day work contribute to a higher-level purpose, goal, or company strategy? Make sure to document why you are working on a particular task. If you use Friday, you can use #hashtags to help.
6.) Link to the work in 3rd party tools - if you use project management tools, make sure to link to the appropriate activity if someone wants to learn a bit more. We make this easy with our integrations.
Friday can eliminate the daily huddle meeting.
You don't need a meeting to share information. Friday handles everything automatically, so you can get back to doing great work and spend less of your day in meetings.
Integrated into Popular Apps
The daily huddle is deeply integrated into workplace tools you already use, like Slack, Teams, and project management apps.
Easily measure and track results over time. See completion rate, metrics, and sentiment over time. Easily export to PDF or CSV.
With Friday, you can customize every aspect of the daily huddle report (questions, reminders, notifications, prompts, etc).