There are a few best practices to make the most of sharing updates at work. We've shared our favorite tips below:
1.) Use these progress reports to save time in meetings - meetings are great for collaboration, not basic information sharing.
2.) Roll up responses at employee level - after a few months of reporting, rollup the responses per employee and see exactly what someone's contributions were over a given period of time. It's like a work log.
3.) Document output, not activity - encourage the team to document output vs. activity. This is a major lesson we learned in the book, High Output Management. It's not useful to see a list of activities someone completed for the week.
4.) Keep it simple - Don't reinvent the wheel. The more questions you ask, the more likely someone is to not complete the update. Limit the report to 3-4 questions.
5.) Map work to a higher-level goal - how did the day-to-day work contribute to a higher-level purpose, goal, or company strategy? Make sure to document why you are working on a particular item.
6.) A great report makes all the difference - the report structure is very important. Put the most important information at the top. Friday automatically generates a beautiful report you can share with stakeholders.